Full-charge monthly bookkeeping designed around the reality of legal practice — trust account coordination, matter-level cost tracking, and audit-ready reporting. Built for New York attorneys and the rules of professional conduct that govern them.
We handle the full monthly bookkeeping cycle for New York law firms — from bank and credit card reconciliations to accounts payable, accounts receivable, invoice processing, vendor payments, and customized financial reporting. Every entry is categorized to the chart of accounts we built for legal practice, and every month closes with reports that are ready for your tax preparer, your partners, or a Grievance Committee audit.
Unlike generic bookkeepers, we integrate bookkeeping with the trust accounting side of your practice. Operating-account transactions that should never touch client funds stay isolated; matter costs get tracked back to the right client; and the monthly three-way reconciliation on your IOLA account is coordinated with the same team that keeps your operating books.
Every bank account, credit card, and payment processor reconciled to the statement each month — not quarterly, not at year-end. Variances are investigated and resolved, not written off.
For firms with trust accounts, this includes the monthly three-way reconciliation required under New York Rules of Professional Conduct 1.15: bank balance, trust ledger balance, and sum of individual client ledgers must all agree.
Vendor bills entered, categorized, and paid on schedule. Client invoices tracked against aging buckets with proactive follow-up on balances over 60 days. Credit card expenses reconciled to receipts and allocated to the correct matter or administrative category.
For firms billing through a practice management system, we reconcile the A/R in Clio, MyCase, PracticePanther, CosmoLex, or your platform of choice against the accounting books monthly, so what you billed equals what was booked.
Case expenses — filing fees, expert witnesses, deposition costs, travel, expert reports, printing — tracked to the specific matter so they bill through correctly and you can see true matter profitability.
This is where generic bookkeepers fall down: they record expenses to a general "case costs" bucket that never flows back to the client invoice, leaving money uncollected. We set up the system so every case cost has a matter code and flows through reimbursable-expense reporting.
Monthly financial statements are one thing; reports that tell you what's happening in your practice are another. Every month you see balance sheet, P&L, cash flow, matter-profitability summary, A/R aging, and partner compensation tracking if applicable. Quarterly, we provide forward-looking reports on estimated tax liability, cash runway, and practice-area profitability.
Year-end, you get a tax-ready package that goes directly to your tax preparer — or to our own tax team, who already knows your books.
The complete financial operation: monthly bank and credit card reconciliations, A/P and A/R, invoice processing, vendor payments, client billing support, matter-level expense tracking, general ledger maintenance, and monthly financial statements. For a law firm, it also includes coordination with trust accounting, matter-cost tracking, and billing reconciliation against your practice management software.
Two major complications: trust accounting that must stay perfectly separate from operating accounts, and matter-level cost tracking so every case carries its expenses correctly for billing and profitability. Generic bookkeepers rarely set up either properly. We build the chart of accounts and workflows around the reality of legal practice.
Yes. We integrate with Clio, MyCase, PracticePanther, LeanLaw, CosmoLex, TimeSolv, and others, as well as QuickBooks Online, Xero, and Sage. We'll reconcile your practice management records against your accounting books monthly so billing stays aligned with reality.
Monthly: balance sheet, P&L, cash flow statement, matter profitability, and A/R aging. Quarterly: tax-ready P&L with tax-line categorization, partner draw summary if applicable, and forecasted estimated tax liabilities. Annually: full year-end package for tax preparation. All reports are available in a secure portal 24/7.
Typical onboarding is two to four weeks: week one for secure access setup and historical review, week two for chart of accounts normalization and reconciliation of the trailing three months, and week three onward for regular monthly service. If your books are in disarray, a clean-up project runs in parallel.
We document them and propose a clean-up plan. Common issues include mis-categorized trust-account transactions, unreconciled accounts, miscoded client costs, and partner draws booked as expenses. Clean-up is quoted separately from the monthly retainer so you see exactly what's being fixed.
IOLA and escrow account management with monthly three-way reconciliations and Grievance Committee audit readiness.
Year-round tax planning and preparation for solos, PLLCs, PCs, and partnerships across federal, NY State, and NYC.
Full payroll administration, 1099 contractor payments, and all quarterly and year-end filings for law firms.
Schedule a complimentary consultation to discuss your firm's bookkeeping needs. We'll review your current setup, flag gaps, and propose a monthly cadence that fits your practice.
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